IEEE Global Humanitarian Technology Conference (GHTC)
Technology for the Benefit of Humanity // Santa Clara University, USA / September 8-11, 2022

Presentation Preparation

Official Language

All presentations including discussion and submissions shall be made in English.

Instruction for ON-SITE Presentations

GHTC 2022 is primarily an on-site event, with accommodation for remote participants.

Author paper presentations are scheduled for 20 minutes plus a maximum of 4 minutes for Q&A.

We will have PPT/X and PDF presentation capability. Please prepare your presentation slides accordingly.

Please use this PPT Template for your slides.
Please use Helvetica or Arial fonts in your presentation.

Plenary speakers and Panelists: the conference committee will provide instructions for you regarding your presentation.

Instruction for REMOTE Presentations

Remote presentations will need to be pre-recorded by the presenter and uploaded to a designated repository by August 15th. See instructions below.

The conference itself will run from 8am-5pm PT in parallel sessions chaired with live presentations and Q&A.

Duration for each category of oral presentation are listed below:

  • Regular (author) Talks are scheduled for 20 minutes plus a maximum of 4 minutes for Q&A. This includes Oral, Short and Full papers. Upload deadline is August 15th if you will be presenting remotely.
  • Remote Plenary speakers and Panelists: the conference committee will provide instructions for you regarding submitting your recording.

Authors Guidelines for Preparing Recording | DEADLINE: August 15th, 2022

Authors please use the following guidelines for preparing your video for uploading using Zoom MP4. NOTE: Zoom generated MP4 are compact; PPT MP4s are very large.
Duration: up to 20 minutes (including 3-5 minutes for LIVE Q&A with attendees)
File size limit: 100 MB
File format: MP4
Recommended  video height: 480 pixels (or whatever will keep size down to 100MB or less)
Aspect ratio: 16:9

Please use this PPT Template for your slides.
Please use Helvetica or Arial fonts in your presentation.
Download PPT template

 

Follow the instructions below to upload the prepared presentation file:

The presenting author(s) will receive a link to a Google Form to upload the video.

Please start early: given that the resulting video files will be very large, they might need a long time to transfer, and you might not be able to upload them in time if you start late.

Please play the recording after you make it to verify the audio quality. Check the microphone setup. We recommend a headset so you won’t get laptop fan noise etc. Also be in a quiet location – a coffee shop is not appropriate.

Backgrounds

You may use the following backgrounds for preparing your presentation.

 

Instructions for Recording

The easiest way to prepare your presentation video will be to subscribe to the free version of Zoom and use it to record your presentation video. A 20 minute presentation should be well below 100MB.See video instructions below.

PPT Export Video

Alternately, you can use Voice-over-PowerPoint (available in PowerPoint 2016 & 2019) and create a PPTSX file. Then Export to MP4. Note the generated MP4 by PPT Save-As is typically quite large and will likely need to be compressed to meet the size limit of 100MB for author uploads. Be sure to verify that the audio is included as there have been problems with PPT recordings. See the Microsoft support article here.

Please check the recording for quality and understandability, and for timing, as it needs to fit into the specified duration. We recommend using a headset so you won’t get laptop fan noise etc. in the recording.

Zoom Recording

Here are three links for videos showing as how to record a presentation with Zoom:

1. How to install and setup Zoom and create recording

 

2. Detailed instructions on setting up Zoom meeting to make recordings.